Legal Support Specialist
 
Location: Oakland
 
Job ID: 9482
 
Job Posting
 
UC OFFICE OF THE PRESIDENT
 
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.
 
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, five medical centers and three national laboratories and enrolls premier students from California, the nation and the world. https://www.ucop.edu/about
 
DEPARTMENT OVERVIEW
 
The Office of General Counsel (OGC) delivers ethical, timely, efficient and high quality legal services to the University of California ten campuses, five medical centers, and the Lawrence Berkeley National Laboratory, as well as to the Board of Regents, the President, the Chancellors and other officers of the University. Its services include prosecuting and defending litigation, drafting and negotiating agreements, providing advice, counsel and interpretation of laws, regulations and policies, and assisting with development of effective compliance and risk mitigation strategies to facilitate the University's complex operations.By practicing OGC's established Values for Principles of Community, the Legal Support Specialist contributes to building and maintaining a collaborative, supportive, respectful workplace that is committed to fairness and diversity.
 
POSITION SUMMARY
 
Responsibilities
 
The Legal Support Specialist provides legal administrative assistant support to attorneys and paralegals in the Office of the General Counsel. Receives general instructions from attorney supervisor, attorneys, and paralegals. Exercises judgment and applies skills to fully analyze issues and problems. Gathers data and information for projects of moderate scope. Maintains calendars for assigned attorneys and ensures no scheduling conflicts; schedules and arranges high volume of meetings, conference calls, conferences, and travel. Drafts and edits correspondence, reports, presentations, forms and other legal documents including, pleadings, discovery, legal responses, notices, affidavits, correspondence, claims, complaints, reports and presentations using thorough knowledge of legal terminology, practices, forms and the legal system. Serves as a knowledge manager for data, correspondence, matter files, reports, and other documentation associated with legal matters handled by attorneys and paralegals. Works on moderate legal projects of diverse scope.
 
• 40% Legal Practice Support
• 45% Legal Research and Writing
• 15% Communication and Collaboration
 
Required Qualifications
 
• Thorough knowledge of litigation protocol and procedure to create documents to exchange with outside counsel and/or file in State and Federal courts.
• Thorough knowledge of legal terminology.
• Advanced knowledge of common computer applications.
• Strong communication and interpersonal skills to communicate effectively with all levels of staff; both verbally and in writing.
• Demonstrated knowledge of filing and record tracking systems, both paper and electronic.
• Strong skills to research and problem-solve to obtain information or data from various sources and materials and organize with excellent attention to detail into a comprehensive package.
• Ability to multi-task with demanding timeframes.
• Ability to use discretion and maintain all confidentiality.
• Typing at least 50 WPM
 
Preferred Qualifications
 
• Knowledge of UC processes, protocols and procedures.
 
Education
 
• Associate Degree or equivalent training/work experience and five or more years of progressively responsible journey-level legal administrative support experience within a legal department or law firm; or an equivalent combination of education and experience.
 
License/Certifications
 
• N/A
 
SPECIAL CONDITIONS
 
SALARY AND BENEFITS
 
Salary: Commensurate with experience
 
Benefits: For information on the comprehensive benefits package offered by the University visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/benef...
 
ADDITIONAL INFORMATON
 
HOW TO APPLY
 
Please be prepared to attach a cover letter and resume with your application.
 
APPLICATION REVIEW DATE
 
The first review date for this job isAugust 14, 2020. The position will be open until filled.
 
CONDITIONS OF EMPLOYMENT
 
Background Check Process: Successful completion of a background check is required for this critical position. https://www.ucop.edu/local-human-resources/manager-resources/hiring-proc...
 
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. https://www.ucop.edu/safety-and-loss-prevention/environmental/program-re...
 
EEO STATEMENT
 
The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
 
The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: https://www.ucop.edu/accessibility/index.html or email the Human Resource Department at: epost@ucop.edu.
 
*LI-SG1
 
To apply, visit https://apptrkr.com/2003041
 
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