REVISED 03.20.2025Legal Conflicts/Billing Assistant: We are looking for an experienced on-site full-time legal conflict/billing assistant to join our accounting department in Iselin, NJ. The successful candidate must be familiar with conducting conflict checks and with legal e-billing methods, as well as being proficient in using billing and conflict software. This job demands someone who has strong analytical abilities, exceptional attention to details, and exceptional communication skills to be able to liaise with attorneys and administrative staff effectively. The Position's Essential Duties and Requirements: This two-fold position requires you to perform daily conflict checks reports on new clients or matters to prevent liability and conflicting interests. Accurately process and prepare client invoices for legal services rendered, while ensuring compliance with client billing arrangements and firm policy. Some of the duties include, but are not limited to: Conflicts Processing Utilize the firm's conflict checking software to run searches on potential new clients and matters against the existing client database, identifying any potential conflicts of interest. Accurately input client information into the conflict database, including parties involved, relevant legal matters, and associated companies. Prepare clear and concise conflict check reports detailing any identified conflicts, including potential mitigation strategies, for review by attorneys. Legal Billing Opening new files, rate changes, and conflicts. Generate reports related to time and billing, as well as other client-related financial reports as needed via SurePoint software system. Sort and disseminate billing books and financial reports. Perform billing edits and create draft bills, then final bills. Process electronic billing which consists of edits prebills on the request of the Billing Attorney. Ensures that all invoices are compliant with the billing guidelines and that all required supporting documentation is compiled prior to submission. Submits ebills via EHub, Tymetrix, Collaborati, and Aderant Bill Blast. Monitors and immediately address any invoice rejections, reductions, and those needing appeals. Responds to billing inquiries. Maintain and update special instructions related to billing attorney’s needs in generating their bills. Monitor status of billing, i.e., what has been turned in for drafting and finalizing and be responsible for ensuring that assigned billing attorneys and secretaries what still needs to be drafted and billed. Maintain official client billing files and keep filing current. Works closely with Account Receivable staff to provide clients, billing attorneys and secretaries with up-to-date and accurate billing and payment information. Additional Functions: Assist the accounting team with other administrative tasks as required. Duties, responsibilities, and activities may change at any time with or without notice. Qualifications/Experience/Education High School (or equivalent) required. We are looking for at least 3 consecutive years of relevant experience handling conflict check reporting and e-billing, in a law firm. Proficiency in performing and processing Conflicts Checks. Computer proficiency in Microsoft Office Suite applications including Outlook. Exceptional computer skills with the ability to learn new software applications quickly. The ability to solve problems as they arise; takes initiative and displays excellent follow-up skills. Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team. Excellent interpersonal and communication skills (oral and written) and professional demeanor. Position also requires the ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks. Interested individuals should send their resumes to HR@Greenbaumlaw.com, referencing job code EB032025. Only qualified applicants will be contacted to schedule an interview. The salary range for this job is $60,000 to $63,000 annually. Actual pay will be adjusted based on experience, and other job-related factors permitted by law. The work schedule is M-F, 9:00 a.m. to 5:00 p.m., with flexibility for overtime if necessary. A routine background check is required prior to an offer of employment. No phone inquiries. Recruiters' resumes will not be accepted for this position. Greenbaum, Rowe, Smith & Davis, LLP is an equal opportunity employer committed to diversity and inclusion in the workplace. Individuals seeking employment at the firm are considered without regard to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, physical or mental disability, veteran status, or genetic information, among other protected bases.